M-Files DMS | OldanyGroup

Document Management System

M-Files helps enterprises find, share, and secure documents and information. Even in highly regulated industries.

More information:
ADDITIONAL INFO |
DETAILED DESCRIPTION

One simple way to access and manage information

Analysts call what we do EIM, or Enterprise Information Management. It's easy to get lost in acronyms: EIM, ECM, ERP, CRM, so to cut through the jargon, M-Files manages all of your stuff (like documents, projects and business processes) and adds intelligence by combining it with information from other systems (like SharePoint, Salesforce and SAP). This ensures you always find what you need, no matter what system you're using.

Some basic featureas of the M-Files solution:

solution for small, medium and large companies
solves the problem whit WHAT to save and eliminate the problem with WHERE to save
a high level of user acceptance
easy to use (for both users and administrators)
sophisticated and fast full-text search
tracing the history of the document and version
integration with MS Windows and Office
native (Windows Explorer), web and mobile applications access
extensive customization options and extension
extensive API and integration with enterprise CRM systems, ERP
extensive permissions settings
the ability to work offline
integrated workflow engine
replication of data between sites
ability to operate in the Czech cloud

90% of the data that exists was created in the past 2 years

and that number is growing exponentially. Is your business prepared to handle all of that information? M-Files organizes your businesses documents, customers and information so you can find what you need faster. Store everything. Find it instantly. Access it everywhere.

Find and access content based on what it is, not where it's saved

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last? What if it didn’t matter? M-Files organizes everything based on what it is, so you never have to remember where it’s saved or which version is the right one.

What if staying compliant was easy?

M-Files has built in content and process management capabilities. Make sure regulations and standards are met by ensuring the right people always get the right information. M-Files enforces important compliance controls without making things complex. Organize, manage and track every quality document, process and task without any of the inconvenience.

People like using M-Files

The biggest challenge of deploying a new system is getting everyone to use it. With M-Files, user adoption is never a problem because it conforms to how you work. Manage documents, information and processes without having to consult a user manual. It's intuitive, accessible from all of the programs you use and it just works.

Do it yourself using M-Files

Managing your business shouldn’t require a degree in Computer Science. M-Files gives you all of the tools you need to find, share and secure the documents and information important to your business without bothering the IT department. No one knows your business better than you.

Hybrid Cloud: The best of both worlds

Business is no longer confined to the office, so why should your data be? Securely share information with anyone while making the most of your current infrastructure with the solution that's right for your business. Choose between on-premises, cloud or hybrid M-Files deployment.

M-Files Product Overview

Additional information

Detailed description

Easy-to-use, familiar Windows interface

M-Files integrates directly with the Windows Explorer interface – so there’s no learning curve. You can access the document repository just like a disk drive, and drag and drop files into and out of M-Files in seconds. And with efficient local caching, files open fast even with slow and unreliable network connections.

Fast implementation

M-Files is easy and fast to deploy. Whether you choose to implement the system on your own, or use our professional consulting services for additional support, you will be up and running quickly and efficiently. Once set up, you will find M-Files uniquely easy to adapt and grow with the changing needs of your business, without the need for dedicated IT staff. M-Files also is available in the cloud eliminating the need to purchase and configure your own server.

Eliminates document chaos

Avoid versioning issues and stay compliant with features like check-out and check-in, old version preservation, change logs and automatic version naming and numbering options.

Enables collaboration and automated workflow

Create assignments for ad hoc collaboration or design advanced workflows for automating important businesses processes. M-Files facilitates collaboration with teams made up of both internal employees and external partners with features such as check-out/check-in, co-authoring for simultaneous editing by multiple team members, and publishing and intelligent data replication to the cloud.

Safe and secure

Control data visibility by hiding sensitive documents while maintaining a single storage location – so everything is there, but only what you want to be seen is seen. You can also configure permission settings to reduce human error, automatically schedule data backups and even integrate with Active Directory.

Location independent

View, create, edit and store documents anywhere – including in offline mode or on mobile devices – with automatic synchronization. Remote connections are still remarkably fast, and replication also speeds up document handling for facilities in different locations. You can even set up web access to give anyone, anywhere access to M-Files – including Mac and Linux users.

Integrate seamlessly with existing apps

M-Files integrates with all Windows applications, including Office, CAD, accounting and inventory solutions. Access data vaults with standard file commands such as Open and Save As. It also supports all file formats, such as standard Microsoft Office documents like Word and Excel, PDF files, CAD models and drawings, images, scans of paper documents and emails and attachments.

Customizable vault and metadata

Our advanced metadata-driven architecture provides an extremely flexible environment that enables you to adapt the system to the specific needs of your business. You choose the document and information types you need to manage, and the properties - or metadata - you want to track. Literally any object type can be created and managed, not just documents, for instance, projects, customers and contacts, and even industry specific objects like cases, audits and deviations. M-Files also supports relationships between documents, multi-file documents, document collections and templates.

Fast search and time saving dynamic views

Find the right documents and information easily and instantly with basic and advanced search capabilities. Search on metadata, "full text" file contents, or both, with productivity boosting features such as dynamic filters and sort functions that ensure you will find the right information when you need it. M-Files does away with chaotic folder structures with metadata-driven Dynamic Views that act like reusable custom "searches" that enable documents and other information to show up in multiple locations without creating confusing duplicates.

Configurable, connectable system

Define an active link with external databases such as CRM, ERP, accounting and billing systems, or import and link files from existing network shares. You can also scan paper documents, import email messages from your mail server or use the M-Files API for special integration needs.

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